Word Mail Merge to Separate PDFs
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Word Mail Merge to Separate PDFs
How It Works
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Features
A separate PDF for every row
Word's own mail merge gives you one long document. Here every row of your list becomes its own PDF, plus one PDF with all of them.
Files named after the person
Each file takes its name from your list, for example the Name or Invoice number column, so you can send or file them straight away.
Works with your existing Word merge fields
Templates that already use Word's merge fields (shown as «Name») work as they are. You can also just type {{Name}} where the data should go.
Headers, footers and tables included
Fields are filled wherever they appear: body text, tables, text boxes, headers and footers. The rest of the document is not touched.
Arabic and English in the same list
Arabic names keep the size and weight of the slot they fill, and right-to-left text stays right-to-left.
See your own files before paying
The preview shows the first three documents made from your own list. The zip with every file is downloaded with credits or a plan.
Mail merge in Word ends with one long file. Getting a separate PDF for each person, named properly, normally takes a macro, an add-in or Adobe Acrobat. Here you upload the Word template and the Excel or CSV list, and get one PDF per row in a zip, each named from your list. If your template already has Word merge fields it works as it is; otherwise type a column name in double braces, such as {{Name}}. You see the first three results from your own list before you pay for anything.
Key Benefits
Common Use Cases
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Frequently Asked Questions
How do I save each mail merge record as a separate PDF?
Upload your Word template and your list here and choose PDF. You get one PDF for every row, named from your list, plus one combined PDF, in a single zip. No macro or Acrobat is needed.
Can the file names come from my list?
Yes. Each file is named after a column in your list, by default the first field used in the template, such as the person's name. Duplicate names get a number added.
Does it work with a template I already use for Word mail merge?
Yes. Real Word merge fields are recognised and filled. Typed fields such as {{Name}}, <<Name>> and [[Name]] work too, and you can mix them.
What list formats can I upload?
Excel (.xlsx) and CSV, up to 500 rows per run. The first row must hold the column names. Old .xls and .doc files need to be saved as .xlsx and .docx first.
Can I get Word files instead of PDFs?
Yes. Choose Word and you get one editable .docx per row.
What does it cost?
Uploading and the preview of the first three documents are free. Downloading the zip with every file uses credits or a plan.
Ready to try Word Mail Merge to Separate PDFs?
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Word Mail Merge to Separate PDFs online with AI — convert DOCX to PDF in seconds in your browser while preserving formatting. No install needed.
- Step 1: Upload a Word template with {{Column name}} or Word merge fields
- Step 2: Upload an Excel or CSV list: one row per person
- Step 3: Check the preview and download one named PDF per row in a single zip
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